Creating Systems for Small Business
Did you know that SYSTEM is an acronym?
Systematizing your business process allows you to save time by automating many of the tasks you do every day. Through automating, or delegating these tasks you can focus on more important matters that relate to your business, instead of tasks inside of your business.
Many daily tasks can be easily and quickly automated. Through saving yourself time, you will have more energy to put toward other tasks. Expending energy on a variety of small tasks which others in your organization could be handling for you is not an efficient use of a business owner’s time.
You are the individual with the vision for your business, and it’s up to you to get it there, wasting your creative energy on repetitive tasks throughout the day is only going to distract you and wear you out.
You use systems everyday!
When you wake up in the morning, you follow a routine. You get out of bed, take a shower, have breakfast, and brush your teeth. What would happen if you noticed you’d run out of toothpaste? It would interrupt your routine, and you’d have to look for another tube in the house or even run to the store to get one. It would cost you time.
Afterward, you get in the car and drive to your office. There are probably several routes you could take to get there, but you take the same route every morning. Why? It is familiar, and that familiarity relieves you from stress. After all, a good system saves you stress, time, energy, and money.
A bad system, on the other hand, can add more stress to your life. It will take away your time, kill your energy, take money out of your business, etc.
The same is true for your business: if you want to have a healthy business, you need healthy business systems. So what’s the key to creating systems for small business? How do you even get started?
Getting Started With Your System
If you’re ready to create systems in your business, how do you start?
- Identify your issue. Pick something to systematize. Does it happen regularly, require a lot of time, or frustrate you? If so, then start to systematize it.
- Plan your process. A system is basically a sophisticated process. You must plan exactly what this process is going to look like. A well-defined process solves your issue in a sequential way. I recommend that you write down the process by numbering each of the steps. In some cases, you will want to outsource some or all of the process, such as bookkeeping.
- Execute your plan. Having a plan isn’t the same as acting on your plan. Now, it’s time to execute. You may need to hire help. Depending on your systems, you might need to simply follow your plan. The first few times you may have to read from your numbered list as you follow the plan. Eventually, the system becomes a routine, allowing you to effortlessly overcome what used to be time-consuming problems.
Remember, this is not an overnight process, but once you identify the needs and begin to act on them tiny step by tiny step, you will establish habits to last a lifetime.